Lewis County County Clerk Office
Leslie Collier is the Lewis County Clerk. The county government page lists the County Clerk at 112 Second Street, P.O. Box 129, Vanceburg, KY 41179, with phone 606-796-3062 and fax 606-796-6511. The office handles registering and transferring vehicles, keeping and recording legal documents, voter rolls, elections, game and fishing licenses, marriage licenses, and other county clerk services. Deputies listed in the research are Ian T. Cooper, Tiffani Gerike, Andrea Ginn, Ann Stone, and Vivian Stidam.
County Clerk hours from the county page are Monday, Tuesday, Thursday, and Friday from 8:30 to 4:30, Wednesday from 8:00 to 12:00, and Saturday from 8:00 to 11:00. The County Clerk's dedicated website is the main online source for records, recording fees, online records, marriage-license details, elections, and related office information.
Lewis County Clerk
Clerk: Leslie Collier
112 Second Street, P.O. Box 129
Vanceburg, KY 41179
606-796-3062
Fax: 606-796-6511
The assigned County Clerk homepage source is Lewis County Clerk dedicated site.
That dedicated site is the better source for current County Clerk online-records and marriage-license information than a generic court search page.
Lewis County Clerk Record Types
The Lewis County Legal Records Department records deeds, mortgages, tax liens, leases, rights-of-way, and many other documents. Most documents are scanned back to 1985. Plats and maps have been scanned and available on computer since December 2013. The county page says most records have been computer-recorded and scanned since October 2008, and book indexes go back to the early 1800s. Public records are available for viewing in the County Clerk records office, and copies may be obtained for a charge.
- Deeds, mortgages, liens, leases, rights-of-way, and plats.
- Recorded wills, renunciations, disclaimers, powers of attorney, and affidavits of descent.
- Marriage licenses and local marriage copy requests.
- Election, voter roll, motor vehicle, and license services.
- Property fraud alerts through the DOC ALERT service.
Lewis County Online Records
The Lewis County Clerk online records page describes eCCLIX, DOC ALERT, and e-recording vendors. eCCLIX is the internet version of CCLIX and is used by more than 85 Kentucky county clerk offices. Attorneys, title search personnel, surveyors, and realtors use it to view or print public records filed with participating clerks. The page distinguishes commercial users from private Lewis County resident users.
This online-records page is the local source for the commercial and private-user search split.
| Access type | Who it serves | Lewis County limit |
|---|---|---|
| Commercial eCCLIX | Businesses or individuals in the business of researching documents. | Subscription fee applies, with other counties available in the searchable area. |
| Private eCCLIX | Lewis County residents searching for personal, noncommercial reasons. | Lewis County only, five searches per day, no charge. |
| In-office records | Public users who need local viewing or copies. | Available in the County Clerk records office. |
Lewis County DOC ALERT
DOC ALERT is a free mortgage and deed fraud-notification tool offered through Software Management, LLC in partnership with the Lewis County Clerk. Registration uses a name and email address. The service sends email alerts when a mortgage or deed bearing the registrant's name or business name is filed at the County Clerk's office. It does not replace checking the underlying recorded document, but it helps property owners monitor filings tied to their names.
The assigned DOC ALERT source is Lewis County DOC ALERT.
That service is specific to County Clerk recorded-document activity, not Circuit Court criminal or civil case files.
Lewis County Recording Fees
The County Clerk publishes a recording-fee schedule. These fees apply to recorded documents, not court case filing fees. A person looking for certified court copies should contact the Circuit Court Clerk instead. County Clerk recording fees are still important for probate, property, lien, and land-record searches because many estate or judgment-related instruments appear in the recording system.
| Document | Category | Fee |
|---|---|---|
| Deed | Deed | $50 |
| Mortgage | Mortgage | $80 |
| Mortgage with Assignment | Mortgage | $126 |
| Plat | Plat Cabinet | $50 |
| Power of Attorney | Deed | $50 |
| Will | Will | $47 |
| Renunciation of Will | Will | $46 |
| Affidavit of Descent | Deed | $50 |
| Judgment Lien | Encumbrance | $46 |
| Tax Lien, State | Encumbrance | $5 |
Lewis County eCCLIX Signups
Commercial eCCLIX users subscribe through the eCCLIX commercial path. The assigned image source for that route is eCCLIX commercial subscription.
Commercial access is for title, legal, survey, real estate, and other research users who need business-purpose document searches.
Private Lewis County residents use the assigned residential signup source at eCCLIX Lewis residential signup.
Private use is limited to Lewis County records, personal noncommercial searches, and five searches per day at no charge.
Lewis County Marriage Records
The County Clerk also issues Lewis County marriage licenses. Both applicants must appear together, the dedicated clerk page says both must be 18 or older, and the license is valid for 30 days in Kentucky. The dedicated marriage page lists the current license fee as $60.00 and gives copy instructions. Divorce case files are not County Clerk records. They are Family Court or Circuit Court records through the Circuit Court Clerk, while state divorce certificates come from Kentucky Office of Vital Statistics.
Lewis County Recording Path
County Clerk records are often searched for property, estate, genealogy, and lien work. The local research notes that book indexes go back to the early 1800s, most documents are scanned back to 1985, and plats and maps were scanned and available on computer as of December 2013. That history makes the Lewis County Clerk's office a key source when a user needs older land, will, deed, or map references that are not court case files.
e-recording vendors listed by the clerk include Indecomm, Hopdox, CSC, Simplifile, and ePN. Those vendors serve recording workflows, not public criminal or civil court searches. A title company, attorney, surveyor, or realtor may use eCCLIX or an e-recording vendor, while a resident looking up personal Lewis County recorded documents may use the private eCCLIX path with the local daily search limit.